How to Write A Perfect Thank-You Email

How to Write A Perfect Thank-You Email

You just finished up with an interview, and you think you crushed it. You’re telling your close friends and family all about it and letting them know how excited you are about this opportunity. But before you pop the bubbly, there is one more task at hand: sending a thank-you email. Here’s a brief overview of why thank-you notes are a powerful job search tool and how to write one after an interview effectively.

Why send a thank-you email?

So, why are thank-you emails so important during a job search? Many people make the mistake of overlooking their significance. They believe they are old school and don’t make an impact on the hiring manager’s decision. If this is how you feel, 13% of job seekers agree with you, according to a recent LinkedIn poll. However, another survey from Topresume reveals that 68% of hiring professionals believe thank-you notes make a difference, and 16% said they ruled out a candidate for not sending one.

So, in today’s competitive labor market, every small detail plays an integral part in your job search, and you cannot overlook the power of a thank-you email. Therefore, sending a brief email shortly after (within 24 hours) your interview is an excellent way to express your gratitude to the interviewers, remind them why you are a good fit for the role, and reiterate your excitement for this opportunity.

What to include in your thank-you email

So, now that you understand how vital a post-interview thank-you note is, what should you include in it?

Personalized greeting

The first thing you must include is a personalized greeting. “To whom it may concern” won’t cut it here. Address the email to your interviewers. If you had multiple interviewers, send each of them a personal, unique thank-you message. Keep the greeting as formal as the interview. Addressing the person with ‘dear’ is excellent for a formal interview, but a simple ‘hello’ will work if the position or meeting was more informal.

Show your gratitude

After your greeting, you want to show your appreciation. Hiring managers are busy, and it’s essential to thank them for their time. While thanking them, ensure you include the title of the position. Hiring managers are likely interviewing candidates for multiple roles, so it’s always wise to mention the job title.

Remind them of your experience and conversation

Next, you want to remind the interviewers about your experience and why you are a good fit for the job. This is where you want to reiterate a piece of your conversation or touch on an area that seemed essential when speaking with the hiring team. This section is also an opportunity to link to some work you mentioned in your meeting. For example, if you discussed your writing experience, you can link to some content or blogs you have recently written.

Hint at next steps

 Finally, it’s time to wrap up your email. This section is where you can reiterate your excitement for the opportunity to work for this company. Also, you can let the hiring team know that you are open to further conversations or to clarify any additional questions they may have about your experience. To conclude your email, thank them again and include your contact details to ensure a seamless response if they choose to reply.

Example of a post-interview thank-you note

“Dear [Hiring Manager Name],

Thank you for meeting with me today about the Project Manager position with [Company Name]. I appreciate you taking the time to interview me and further discuss this position.

I enjoyed talking about the team and think that my PM experience in commercial construction will allow me to be a great asset to the [Company Name] team.

Thank you again, and I look forward to hearing from you regarding the next steps in the hiring process. Please let me know if I can provide any additional information or if you have any questions.

Sincerely,

[Your Name & Contact Details]