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How to Write A Perfect Thank-You Email

How to Write A Perfect Thank-You Email

You just finished up with an interview, and you think you crushed it. You’re telling your close friends and family all about it and letting them know how excited you are about this opportunity. But before you pop the bubbly, there is one more task at hand: sending a thank-you email. Here’s a brief overview of why thank-you notes are a powerful job search tool and how to write one after an interview effectively.

Why send a thank-you email?

So, why are thank-you emails so important during a job search? Many people make the mistake of overlooking their significance. They believe they are old school and don’t make an impact on the hiring manager’s decision. If this is how you feel, 13% of job seekers agree with you, according to a recent LinkedIn poll. However, another survey from Topresume reveals that 68% of hiring professionals believe thank-you notes make a difference, and 16% said they ruled out a candidate for not sending one.

So, in today’s competitive labor market, every small detail plays an integral part in your job search, and you cannot overlook the power of a thank-you email. Therefore, sending a brief email shortly after (within 24 hours) your interview is an excellent way to express your gratitude to the interviewers, remind them why you are a good fit for the role, and reiterate your excitement for this opportunity.

What to include in your thank-you email

So, now that you understand how vital a post-interview thank-you note is, what should you include in it?

Personalized greeting

The first thing you must include is a personalized greeting. “To whom it may concern” won’t cut it here. Address the email to your interviewers. If you had multiple interviewers, send each of them a personal, unique thank-you message. Keep the greeting as formal as the interview. Addressing the person with ‘dear’ is excellent for a formal interview, but a simple ‘hello’ will work if the position or meeting was more informal.

Show your gratitude

After your greeting, you want to show your appreciation. Hiring managers are busy, and it’s essential to thank them for their time. While thanking them, ensure you include the title of the position. Hiring managers are likely interviewing candidates for multiple roles, so it’s always wise to mention the job title.

Remind them of your experience and conversation

Next, you want to remind the interviewers about your experience and why you are a good fit for the job. This is where you want to reiterate a piece of your conversation or touch on an area that seemed essential when speaking with the hiring team. This section is also an opportunity to link to some work you mentioned in your meeting. For example, if you discussed your writing experience, you can link to some content or blogs you have recently written.

Hint at next steps

 Finally, it’s time to wrap up your email. This section is where you can reiterate your excitement for the opportunity to work for this company. Also, you can let the hiring team know that you are open to further conversations or to clarify any additional questions they may have about your experience. To conclude your email, thank them again and include your contact details to ensure a seamless response if they choose to reply.

Example of a post-interview thank-you note

“Dear [Hiring Manager Name],

Thank you for meeting with me today about the Project Manager position with [Company Name]. I appreciate you taking the time to interview me and further discuss this position.

I enjoyed talking about the team and think that my PM experience in commercial construction will allow me to be a great asset to the [Company Name] team.

Thank you again, and I look forward to hearing from you regarding the next steps in the hiring process. Please let me know if I can provide any additional information or if you have any questions.

Sincerely,

[Your Name & Contact Details]

How To Write A Perfect Post-Interview Thank-You

How To Write A Perfect Post-Interview Thank-You Note

Let’s say you just had a great interview. You nailed all of the questions, you clicked with the hiring manager, and best of all, the job is an excellent fit for your skillset. However, the unthinkable occurs, and you never hear back! What gives? Believe it or not, thousands of candidates are thrown in the “reject” pile for one simple reason: they didn’t send a thank-you note.

While this gesture may seem small and maybe even antiquated, it could be the one thing that sets you apart from dozens of other interviewees. In fact, 57% of job candidates don’t send thank-you notes. So it may be just the thing to help you stand out. And if it’s that important, you want to write one that will knock it out of the park, right? Just follow these guidelines, and you’ll be well on your way to a post-interview thank-you note that just may seal the deal.

Be Timely

It is essential that you send your thank-you note within 24 hours. Ideally, you would send it the same day as your interview and even better if you send one within 1 or 2 hours. You want your email to hit the hiring manager’s inbox when you are still fresh in their minds. That way, they can make a positive association between your interview, your graciousness, and the fact that you’re on top of the ball.

Keep It Short

Hiring Managers have a ton on their plates. As much as they appreciate a thank-you note, they do not want to read a novel! A few short sentences should do the trick. Any longer and you risk them skipping over it entirely. 

Customize It

Your thank-you note should be customized to the person you interviewed with. (Yes, that means if you had a group interview, you need to send separate emails!) So, try to reference specific points from your meeting. You can elaborate on an idea, refer to a personal commonality, or even just share a moment that really resonated with you.

BONUS: Here’s a template for a great post-interview thank-you note:

Hi {Hiring Manager’s Name},

Thank you so much for taking the time to meet with me today. It was great to learn more about {Company Name}, and the {Job Title} position. I was particularly intrigued by {new campaign, aspect of the job, or fact about the company mentioned during the interview}. The possibility of joining the {Company Name} team and assisting you in making an impact is very exciting.

I look forward to hearing from you regarding the next steps in the hiring process. Please let me know if I can provide any additional information.

Have a great weekend,

{Your Name}

Looking for more interviewing and job-search advice? Explore our candidate resources!

A Foolproof Post-Interview Thank-You Note Template

A Foolproof Post-Interview Thank-You Note Template

A Foolproof Post-Interview Thank-You Note Template

Did you know that sending a timely and well-written thank-note after your interview is just as important as interviewing well in the first place? In fact, 80% of HR Managers say thank-you notes are helpful when reviewing candidates, but only 24% actually receive them!

It’s also best to send it as soon as possible after your interview. You want to add to your stellar first impression while you’re still on the Hiring Manager’s mind, which is why it’s ideal to have a template locked and loaded. That way, you can simply update it with relevant details from your interview before pressing “send” and sealing the deal.

Hi (Interviewer Name,)

Thank you so much for taking the time to meet with me today. I am extremely interested in the (Job Title) role, and I loved getting to hear more about (Company) and your team. I’m excited about the opportunity to (How you would add value in this role – be sure to list specific things you talked about during your interview!)

Please let me know if there’s any additional information I can provide. Thank you again for the opportunity, I look forward to hearing from you about next steps!

Pro Tip:

Add something of value that you specifically discussed during your interview. Ex: “I thought a bit more about the JSG blog and I think your audience would really respond well to a series about the best way to answer various interview questions.” This demonstrates that you are already envisioning yourself in the position and considering how you can add value.

The key is to keep it simple and express enthusiasm! It shows thoughtfulness when you reference specific points that were covered during your interview. If you were interviewed by multiple people, send them individually customized thank-you notes. In each one, reference their specific role or something you had in common. A great thank-you note will leave a lasting impression!