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How To Write A Perfect Post-Interview Thank-You

How To Write A Perfect Post-Interview Thank-You Note

Let’s say you just had a great interview. You nailed all of the questions, you clicked with the hiring manager, and best of all, the job is an excellent fit for your skillset. However, the unthinkable occurs, and you never hear back! What gives? Believe it or not, thousands of candidates are thrown in the “reject” pile for one simple reason: they didn’t send a thank-you note.

While this gesture may seem small and maybe even antiquated, it could be the one thing that sets you apart from dozens of other interviewees. In fact, 57% of job candidates don’t send thank-you notes. So it may be just the thing to help you stand out. And if it’s that important, you want to write one that will knock it out of the park, right? Just follow these guidelines, and you’ll be well on your way to a post-interview thank-you note that just may seal the deal.

Be Timely

It is essential that you send your thank-you note within 24 hours. Ideally, you would send it the same day as your interview and even better if you send one within 1 or 2 hours. You want your email to hit the hiring manager’s inbox when you are still fresh in their minds. That way, they can make a positive association between your interview, your graciousness, and the fact that you’re on top of the ball.

Keep It Short

Hiring Managers have a ton on their plates. As much as they appreciate a thank-you note, they do not want to read a novel! A few short sentences should do the trick. Any longer and you risk them skipping over it entirely. 

Customize It

Your thank-you note should be customized to the person you interviewed with. (Yes, that means if you had a group interview, you need to send separate emails!) So, try to reference specific points from your meeting. You can elaborate on an idea, refer to a personal commonality, or even just share a moment that really resonated with you.

BONUS: Here’s a template for a great post-interview thank-you note:

Hi {Hiring Manager’s Name},

Thank you so much for taking the time to meet with me today. It was great to learn more about {Company Name}, and the {Job Title} position. I was particularly intrigued by {new campaign, aspect of the job, or fact about the company mentioned during the interview}. The possibility of joining the {Company Name} team and assisting you in making an impact is very exciting.

I look forward to hearing from you regarding the next steps in the hiring process. Please let me know if I can provide any additional information.

Have a great weekend,

{Your Name}

Looking for more interviewing and job-search advice? Explore our candidate resources!

A Foolproof Post-Interview Thank-You Note Template

A Foolproof Post-Interview Thank-You Note Template

A Foolproof Post-Interview Thank-You Note Template

Did you know that sending a timely and well-written thank-note after your interview is just as important as interviewing well in the first place? In fact, 80% of HR Managers say thank-you notes are helpful when reviewing candidates, but only 24% actually receive them!

It’s also best to send it as soon as possible after your interview. You want to add to your stellar first impression while you’re still on the Hiring Manager’s mind, which is why it’s ideal to have a template locked and loaded. That way, you can simply update it with relevant details from your interview before pressing “send” and sealing the deal.

Hi (Interviewer Name,)

Thank you so much for taking the time to meet with me today. I am extremely interested in the (Job Title) role, and I loved getting to hear more about (Company) and your team. I’m excited about the opportunity to (How you would add value in this role – be sure to list specific things you talked about during your interview!)

Please let me know if there’s any additional information I can provide. Thank you again for the opportunity, I look forward to hearing from you about next steps!

Pro Tip:

Add something of value that you specifically discussed during your interview. Ex: “I thought a bit more about the JSG blog and I think your audience would really respond well to a series about the best way to answer various interview questions.” This demonstrates that you are already envisioning yourself in the position and considering how you can add value.

The key is to keep it simple and express enthusiasm! It shows thoughtfulness when you reference specific points that were covered during your interview. If you were interviewed by multiple people, send them individually customized thank-you notes. In each one, reference their specific role or something you had in common. A great thank-you note will leave a lasting impression!